AI Transparency Notice policy
Effective Date: 10 March 2025
Last Updated: 10 March 2025
1. Introduction: This AI Transparency Notice explains how, “Recrew”, (owned and managed by Global Roots, Inc.) (“we,” “us,” or “our”) uses Artificial Intelligence (AI) technologies in our employment and recruitment processes, including CV parsing, candidate screening, and job matching. We are committed to ensuring fairness, transparency, and compliance with the EU AI Act, General Data Protection Regulation (GDPR), and other applicable laws. This notice shall be read in conjunction with the Terms of Use and the Privacy Policy.
2. How We Use AI in Recruitment: Our platform uses AI to assist in:
- CV Parsing – Extracting key details from submitted CVs to categorize skills, qualifications, and experience.
- Candidate Screening – Evaluating applications based on predefined job requirements.
- Job Matching – Suggesting suitable job opportunities based on candidate profiles.
- Automated Decision-Making (if applicable) – Assessing candidate suitability based on AI-generated insights.
3. Your Rights and Human Oversight: As an applicant, you have the right to:
- Be informed when AI is used in processing your application.
- Request human review of any AI-assisted decision that impacts your hiring process.
- Receive an explanation of how AI has influenced the screening or selection process.
- Correct or update your data if AI-generated insights contain errors.
- Opt out of AI processing in certain cases, subject to legal and business requirements.
If you wish to exercise any of these rights, please contact us at compliance@recrew.ai, from the e-mail account associated with your account.
4. Data Privacy and Fairness: We ensure that AI processing complies with GDPR principles of lawfulness, fairness, and transparency by:
- Minimizing bias – AI models are regularly audited to prevent discrimination based on gender, age, race, or other protected characteristics.
- Ensuring accuracy – AI recommendations are reviewed by human recruiters where applicable.
- Securing your data – All AI-processed personal data is stored securely and retained only as necessary for recruitment purposes.
5. Third-Party AI and Data Sharing: We may use third-party AI service providers for CV parsing or job matching. These providers must comply with GDPR and EU AI Act requirements. Your personal data will not be sold or shared for purposes unrelated to recruitment. For more details about how we use your information, please go through our a Privacy Policy.
6. Updates to This Notice: We may update this AI Transparency Notice to reflect regulatory changes or improvements in our AI practices. Significant updates will be communicated via the platform notifications, or any other means as determined by us.
7. Contact Us: If you have questions about our AI use or wish to exercise your rights, please contact us on _______, from the e-mail id associated with your account.
